Hey Raha blog · Nanny and helper
Nanny briefing template for Qatar (copy and print)
This template gives your nanny or helper in Qatar everything she needs on one page: school times for each child, who may collect, kit by day, allergies, emergency numbers (check your country's official emergency number), which school WhatsApp groups she is in, plus a remote learning day plan and a weekly plan. Copy it, fill in the brackets and stick it inside a kitchen cupboard.
How to use this template
- Fill in the standing sheet once a term.
- Send the weekly plan every Saturday evening, as the school week runs Sunday to Thursday.
- Send the remote day plan the evening before any online day.
For the reasoning behind each section, see how to brief your nanny or helper in Qatar.
The template
STANDING SHEET: [child names] · Qatar · updated [date]
School week: Sunday to Thursday
| [Child 1] | [Child 2] | |
|---|---|---|
| School and class | ||
| Start / finish (Sun-Wed) | ||
| Finish on Thursday | ||
| Gate or pick-up point | ||
| Bus number and supervisor phone | ||
| Who else may collect |
Kit by day: Sun [ ] · Mon [ ] · Tue [ ] · Wed [ ] · Thu [ ]
Allergies and medicines: [what, where kept, when to use]
Emergency: Check your country's official emergency number and write it here: [emergency number]. Home address: [full address, landmark]. Parents: [mobiles]. Backup adult: [name, mobile]. School reception: [number].
School groups: You are in: [bus group]. I keep: [class parents' group]. Never use a lesson link from a group chat.
School apps: The school portal and app stay with me. I send you the timetable and links.
REMOTE DAY PLAN: [day, date]
[Child 1]: first lesson [time] · device [which] · link: [where it appears] · lessons [times] · breaks [times] · needs [materials]
[Child 2]: same format
10 minutes before each lesson: device on, charger in, headphones ready.
If a link fails: refresh, restart the app, then send me a photo of the screen.
If you hear a safety alert: follow it first. Lessons can wait.
End of day: homework submitted, devices on charge, one line to me on how it went.
WEEKLY PLAN: week of [date] (send Saturday evening)
| Day | Uniform | Bring | Drop-off | Pick-up / by whom | After school |
|---|---|---|---|---|---|
| Sun | |||||
| Mon | |||||
| Tue | |||||
| Wed | |||||
| Thu |
Changes this week: [new times, events, remote days]
Your rest day this week: [day]
Filling it in for Qatar
- School apps: The Ministry of Education and Higher Education (MOEHE) runs the Qatar Education System (account access and passwords at qeducation.edu.gov.qa) and the Maarif public services portal (eduservices.edu.gov.qa), where parents handle services such as registration, transfers and certificates. Private and international schools use their own parent app or learning platform for day-to-day messages and lesson links.
- Remote days: Qatar moved private schools and kindergartens to distance learning from 1 March 2026 as a precaution, with a full return on 29 March. When a remote day is announced, the school tells you which platform and timetable to use; your nanny follows your brief, not forwarded messages. For the full remote routine, see remote learning with a nanny or helper (GCC guide).
- Holidays: add term breaks from our Qatar school calendar 2026-27 and Ramadan school timings in Qatar 2027, and mark her rest day.
- Hours: the rest-day line is there for a reason. In Qatar the rules give up to 10 working hours a day and a paid 24-hour weekly rest day.
Rather not retype it every week?
Hey Raha reads your school emails and sends your nanny her own WhatsApp plan each morning and evening, without fees or private notes.
Try Hey Raha free for 14 daysFAQ
What emergency numbers go on a nanny sheet in Qatar?
Check your country's official emergency number and write it down. Add your home address with a landmark, both parents' mobiles, a nearby backup adult and the school reception number.
How often should I update the template?
Update the standing sheet each term or when something changes, such as a new bus, a new activity or new times. Send the weekly plan every Saturday evening for the week starting Sunday.
Should the template include school portal logins?
No. Keep passwords with you. Write where lesson links appear and what she should do if a child is logged out: message you.
Can I translate the template?
Yes. A version in the language she reads most comfortably helps. Keep times, names and numbers in digits so nothing is lost in translation.
Sources
- Ministry of Labour (Qatar), Law No. 15 of 2017 on Domestic Workers (PDF)
- MOEHE, Maarif public services portal
- MOEHE, Qatar Education System
- MOEHE, academic calendar 2025-28 (PDF)
- The Peninsula, schools and kindergartens in Qatar to switch to distance learning, 28 Feb 2026
A little help from Hey Raha
Hey Raha reads your school emails and sends you and your helper one plan on WhatsApp: what to wear, what to pack, who is collecting and what changed. The template above, kept up to date for you.
Start freeMarie, founder of Hey Raha
Related: How to brief your nanny in Qatar · Nanny briefing template (UAE) · Remote learning with a nanny or helper
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